Traverse City Record-Eagle

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May 6, 2014

TCAPS asks auditor to review ex-employee's purchases

TRAVERSE CITY — Traverse City Area Public Schools officials asked the district’s auditing firm to review purchase card use and cash handling procedures at West Middle School.

That move came after the school’s administrative assistant Mary Gillison resigned March 10. Officials suspect Gillison misused a district purchasing card — a credit card that is authorized to an employee to make purchases through a department account.

TCAPS Human Resources Executive Director Christine Davis said the audit process should be complete within the next two weeks. The district will not know how much, if any, money was misused until the audit process is finished, she said.

“If improprieties are found, they’ll be forwarded to law enforcement,” Davis said. “Any amount that the audit finds to have been stolen will be reimbursed to us through the district’s insurance.”

Gillison started working at TCAPS as an administrative assistant in 2003, Davis said. The audit is looking at data that goes back about five years.

Davis said in March that officials believe Gillison bought a “personal item” in December with a district purchasing card. She would not specify the item but said the district was reimbursed for the purchase in February.

Davis said officials found “several” similar purchases, all of which were repaid. She did not know how long the purchases may have been taking place.

“That’s all part of what we’re having the external auditor review,” she said Monday.

The audit procedure will likely cost TCAPS $2,000 to $4,000, Davis said.

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